Office Administrator
Office Administrator REPORTS TO:
Operations Manager, Senior Project Engineer, or Contract Manager
Summary:
The Office Administrator assists & supports the Project Management team in performing administrative functions such as assisting in transmitting of documents to/from Client/Subs/Suppliers/etc.
, general Document Controls, monthly billings, assisting in subcontractor & supplier billings/invoices, assisting in job-site employee on-boarding & off-boarding, and other tasks as assigned by the Management Team.
KEY INTERFACES:
Operations/Project Manager, Senior Project Engineer, Contract Manager, Project Engineer, A/P Specialist, Payroll Specialist ESSENTIAL DUTIES &
Responsibilities:
Processes and tracks Submittals to owner, contact subs for items to be submitted Assist Contract Manager with drafting/modifying agreements for repeat customers Processes and tracks formal correspondence with Clients and Subcontractors Create and Process Subcontracts and Purchase Order Agreements Assist Contract Manager and Project Engineers with contract compliance tracking & log updates Lower tier sub/supplier lien release collection and tracking Accounts receivable tracking Cost/Revenue management - Heavy Job/True-ups/Reports/Viewpoint Pre-lien/Notice to Owner filing ESSENTIAL JOB QUALIFICATIONS REQUIRED SKILLS:
Proficiency in MS Office Suite including Word, Excel, Publisher and PowerPoint.
PREFERRED SKILLS:
Experience and proficiency in Vista Viewpoint and HCSS Heavy Job.
EDUCATION AND
Experience:
This position requires three or more years of experience performing work in the role of Office/Project Administrator or similar position.
A college degree in a related field of study is preferred but not required for candidates with proven past work experience.
PHYSICAL DEMANDS:
To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours per day, and frequently lift and carry objects up to 25 pounds.
Reasonable accommodations may be made to assist individuals with disabilities to perform essential job functions.
LIMITATIONS AND
Disclaimer:
The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities, and required skills for the position.
Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws.
Requirements are representative of knowledge, skills and/or abilities necessary to perform each duty proficiently.
Continued employment remains on an at-will basis Recommended Skills Administration Filing Hypercompact Stellar Systems (Astrophysics) Microsoft Excel Microsoft Office Microsoft Power Point Estimated Salary: $20 to $28 per hour based on qualifications.
Operations Manager, Senior Project Engineer, or Contract Manager
Summary:
The Office Administrator assists & supports the Project Management team in performing administrative functions such as assisting in transmitting of documents to/from Client/Subs/Suppliers/etc.
, general Document Controls, monthly billings, assisting in subcontractor & supplier billings/invoices, assisting in job-site employee on-boarding & off-boarding, and other tasks as assigned by the Management Team.
KEY INTERFACES:
Operations/Project Manager, Senior Project Engineer, Contract Manager, Project Engineer, A/P Specialist, Payroll Specialist ESSENTIAL DUTIES &
Responsibilities:
Processes and tracks Submittals to owner, contact subs for items to be submitted Assist Contract Manager with drafting/modifying agreements for repeat customers Processes and tracks formal correspondence with Clients and Subcontractors Create and Process Subcontracts and Purchase Order Agreements Assist Contract Manager and Project Engineers with contract compliance tracking & log updates Lower tier sub/supplier lien release collection and tracking Accounts receivable tracking Cost/Revenue management - Heavy Job/True-ups/Reports/Viewpoint Pre-lien/Notice to Owner filing ESSENTIAL JOB QUALIFICATIONS REQUIRED SKILLS:
Proficiency in MS Office Suite including Word, Excel, Publisher and PowerPoint.
PREFERRED SKILLS:
Experience and proficiency in Vista Viewpoint and HCSS Heavy Job.
EDUCATION AND
Experience:
This position requires three or more years of experience performing work in the role of Office/Project Administrator or similar position.
A college degree in a related field of study is preferred but not required for candidates with proven past work experience.
PHYSICAL DEMANDS:
To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours per day, and frequently lift and carry objects up to 25 pounds.
Reasonable accommodations may be made to assist individuals with disabilities to perform essential job functions.
LIMITATIONS AND
Disclaimer:
The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities, and required skills for the position.
Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws.
Requirements are representative of knowledge, skills and/or abilities necessary to perform each duty proficiently.
Continued employment remains on an at-will basis Recommended Skills Administration Filing Hypercompact Stellar Systems (Astrophysics) Microsoft Excel Microsoft Office Microsoft Power Point Estimated Salary: $20 to $28 per hour based on qualifications.
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